5. Managing access & sharing data

This section explains how to manage access and sharing data in Ellipsis Drive. A short video walkthrough is available below.

Layers, folders, and files in Ellipsis Drive can be shared with users and systems.

Access is controlled through defined access levels, which determine what actions can be performed on shared content.


Access levels

The following access levels can be assigned to a layer, folder, or file:

Access level
Description

None

No access

View

Access to visualisations only

View+

Access to raw data and download permissions

Share

Permission to invite other users

Edit

Ability to modify data within the layer (e.g. add features, messages, or time series data)

Edit+

Full structural control within the workspace (create, modify, and move layers)

Admin

Full control, including permanent deletion of content

Geofenced access

Access to data can be restricted geographically or based on properties.

When enabled, users or systems can only access data within defined spatial boundaries.


Inheritance

Access permissions are inherited through the data structure.

If a user is granted access to a folder, the same access applies to all items within that folder unless explicitly overridden.


Public access

Public access determines whether data can be accessed by users outside of direct invitations.

All public access is defined by:

  • access level (View or View+)

  • visibility (hidden or visible in search)

Non-hidden content metadata can be discovered by all users. Hidden content metadata is only accessible to invited users.


Sharing status

A path can be configured with one of the following sharing statuses:

Status
Description
Access
Visibility

Private

Only invited users can access

None

Hidden

Link sharing

Accessible via direct link only

View

Not searchable

Include in catalog

Searchable in the community catalog, access must be requested

None

Visible in search

Public

Searchable in the community catalog, access to anyone

View

Visible in search


Managing access

Access can be managed at any time from the workspace. You can update permissions, revoke access, or adjust sharing settings per layer, folder, or file.


Sharing data

For detailed workflows on sharing content with users and systems, refer to the Sharing folders & layersarrow-up-right section.

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